System and method for managing request priority in a telecommunications network

ABSTRACT

A method and system for managing requests in a hold queue and the responses thereto are described. By providing a management system for handling requests in a call queue, a requesting party may be free to perform other tasks while waiting for a response. In addition, the management system may modify request priority independently of a party receiving the request. The method and system may further facilitate the entry of request related information by implementing an information database. The flexibility of a receiving party in responding to a request may also be enhanced through a greater selection of response options. The management system and method may further provide automatic backup and secondary options if a receiving party&#39;s first option is unfeasible.

This application claims priority to provisional U.S. application Ser.No. 60/675,184, filed Apr. 27, 2005, having the title “SYSTEM AND METHODFOR ELIMINATING HOLD TIME,” herein incorporated by reference in itsentirety for all purposes.

FIELD OF THE INVENTION

The invention relates generally to a method and a system of eliminatinghold time in a telecommunication system. Specifically, the inventionrelates to managing calls in a hold queue and responses from a receivingparty.

BACKGROUND OF THE INVENTION

With the growing capabilities of communication systems and technologies,companies and organizations have increasingly gravitated towardproviding customer service through telecommunications and callingcenters. Many businesses and organizations implementing such systems,however, are inundated with calls on a regular basis from customers whoneed immediate attention or prefer communicating via telephone. Forexample, many on-line retailers provide a customer service hotline fororder status inquiries or complaints. Depending on the popularity of theretailer, such a customer service hotline may receive hundred orthousands of calls a day. Alternatively, a business may experience ahigh number of service requests due to a particular event. In oneexample, inclement weather may cause a widespread power outage andgenerate a significant volume of calls to the power company fromcustomers affected by the outage.

Thus, to handle such high volumes of calls, many businesses andorganizations have resorted to implementing a call holding systemwhereby incoming calls are placed in a queue until a live agent isavailable to handle the call. Consequently, those calling a customerservice center may be required to wait in a queue for minutes or hoursbefore a live agent is available to address their concerns.

During the hold time, callers must generally stay in close proximity totheir telephones in order to know when an agent has picked up theircall. A caller is thus limited in their activities until the call isfielded and their concerns are resolved. Even with the mobility ofcellular telephones, a caller must still stay within a particularvicinity of the phone in order to detect that a live agent has come onthe line. Additionally, hold time for a mobile telephone may translateto significant costs as many cellular networks charge mobile phone usageby the minute.

Furthermore, even when a live agent is available to handle a call, theagent may not be able to resolve the particular issue due to a varietyof reasons, including a lack of expertise, lack of information andlength of processing time. Agents are also often restricted to just acallback option when fielding a request or call. As such, a requestingparty may experience further delays or inconvenience if the receivingagent is unable to handle the request. Thus, a lack of information andflexibility in handling queued requests on the part of the receivingparty (i.e., an agent receiving the service requests) may result insignificant inefficiencies.

For the foregoing reasons, a method and system for managing calls in ahold queue and responses from a receiving party is needed.

BRIEF SUMMARY OF THE INVENTION

Aspects of the invention are pertinent to a method and system offacilitating a user's request for service in a telecommunication systemand responses thereto.

In one aspect, a party requesting service may initiate a call to anorganization and reserve a spot in the call queue without physicallywaiting on the connection. Such a method and system would allow a partyrequesting service or information to perform other tasks or activitiesuntil a live agent is available to address their needs. Once a liveagent becomes available, the requesting party would be called and acommunication link between the agent and the requesting party would beestablished. If, however, an agent removes the call from the queuewithout resolving the issues or requests, a requesting party may enablea retry option to automatically re-queue the call. Additionally, aninterface may be implemented through which a requesting party may entertheir information and information pertinent to the request prior toinitiating the call. The inputted information could then beautomatically transferred to a live agent upon fielding the call. Thiswould further reduce any unnecessary communication time and resourcesand further increase the efficiency of resolving service or informationrequests.

In another aspect, an agent fielding a request may preview the requestor other information prior to engaging in communications with therequesting party. Upon hearing or reviewing the provided requestinformation, an agent may select a variety of options relating torequest handling. Such options may include callback, record replymessage, transfer and pause. For example, if an agent, upon hearing therequesting party's request and determining that the request was placedwith the incorrect department, may transfer the call to the correctdepartment and call queue. Alternatively, if the agent is able toindependently resolve the request without speaking to the requestingparty, the agent may record a reply message. The requesting party willthen be contacted with the recorded message.

In yet another aspect, a requesting party may initially request serviceor information through e-mail or by generating a service request ticket.A requesting party may be able generate a local ticket containinginformation related to the problem or issue and/or contact informationthat is transmitted to a receiving party. Thus, instead of placing acall in a queue, a corresponding ticket on the receiving party's end maybe placed in a queue. In both cases, the call or ticket may furthercontain a parameter indicative of a level of urgency. In response to thelevel of urgency exceeding a predefined threshold, a system may extractdata from the ticket to automatically initiate a call to a predefinednumber or address and place the ticket-call in a call queue. The numberor address may correspond to an emergency help center or an agent thathandles only high urgency problems. In the case of a pre-existing call,the call may be automatically transferred to the queue of the predefinedtelephone number or network address.

In yet another aspect, the various calls or tickets in a particularqueue may further have a parameter indicative of importance or priority.Generally, a call management system arranges calls and tickets accordingto the order received. However, a requesting party or a requestmanagement system may, instead, automatically rearrange the order of therequests according to the priority.

In another aspect, a receiving party that selects a callback option maybe redirected to a secondary option in response to a determination thatthe requesting party is currently unavailable. The receiving party may,for example, be prompted to record an audio message to be transmitted tothe receiving party. The secondary option may be predefined by defaultor user preferences.

These as well as other advantages and aspects of the invention areapparent and understood from the following detailed description of theinvention, the attached claims, and the accompanying drawings.

BRIEF DESCRIPTION OF THE DRAWINGS

The invention is illustrated by way of example and not limited in theaccompanying figures in which like reference numerals indicate similarelements and in which:

FIG. 1 is a block diagram of an operating environment in which one ormore embodiments may be implemented.

FIG. 2 is a flowchart showing a method of managing and minimizing holdtime for a requesting party according to an illustrative embodiment.

FIGS. 3A & 3B are block diagrams illustrating the processing andperformance of two tasks according to an illustrative embodiment.

FIG. 4 is a flowchart showing a method for reprioritizing requestsaccording to an illustrative embodiment.

FIG. 5 is a flowchart showing a method for managing and escalating theurgency of a ticket according to an illustrative embodiment.

FIG. 6A is a graphical user interface diagram for initiating a serviceor information request call according to an illustrative embodiment.

FIG. 6B is a graphical user interface diagram showing a web dialog forretrying calls or requests.

FIGS. 7A, 7B & 7C illustrate various status pages showing informationrelated to current outstanding calls or requests.

FIG. 8 is a flowchart showing a method for detecting and managing thecall load of a requesting party according to an illustrative embodiment.

DETAILED DESCRIPTION OF THE INVENTION

In the following description of the various embodiments, reference ismade to the accompanying drawings, which form a part hereof, and inwhich is shown by way of illustration various embodiments in which theinvention may be practiced. It is to be understood that otherembodiments may be utilized and structural and functional modificationsmay be made without departing from the scope of the present invention.

FIG. 1 illustrates a block diagram of an operating environment in whichone or more embodiments may be implemented. A party requesting serviceor information from a receiving party such as a company or organizationmay use a variety of devices to communicate the request. Suchcommunication devices include, but are not limited to, a mobiletelephone 105, a land-line telephone 110, a personal computer (PC) 115and the like. Communication devices are generally connected to acommunication network 125 to facilitate data and communication transfersbetween devices on the same or different networks. Various types ofcommunication networks 125 include cellular networks, land-basedtelephone networks and computer networks. Computer networks may furtherinclude either wireless area networks (WAN) or local area networks (LAN)or a combination of both. The different types of communication networks125 may also use differing communication protocols. For example,cellular networks may abide by standards such as GSM or CDMA, whereaswireless computer networks may implement BLUETOOTH protocols. In anotherexample, a communication network may implement VoIP communications,allowing a user of PC 115 to use a softphone application to conducttelecommunications. Additionally, a communication system may furtherimplement methods for converting transmissions sent using a particularprotocol into transmissions compatible with another protocol. As such, asingle communication network 125 may be able to facilitatecommunications from sources using multiple protocols.

Using the various communication devices described above, a party maycommunicate their request through an interface implemented on athird-party server 130. The third-party server 130 may act as acommunication conduit and facilitator between the requesting party andthe receiving party (i.e., party that receives and processes therequest). Server 130 may include numerous types of servers such as webservers, application servers, audio/video servers, telnet servers and/orcombinations thereof. In one example, server 130 may include a webserver for providing a web interface with which a requesting party mayenter information related to their request and initiate a call to thereceiving party. In another example, server 130 may be an applicationserver that provides an application-based interface to the requestingparty for initiating and facilitating communications with the receivingparty. The server 130 may further include a Voice Extensible MarkupLanguage (VoiceXML) server (not shown) capable of translating Internetdata into voice and audio signals and vice versa. A VoiceXML gatewaypermits a receiving party with a telephone using Plain Old TelephoneService (POTS) to receive requests embedded with or including Internetdata. As such, data submitted by a requesting party using a web browserinterface may be converted into voice and audio output compatible withordinary telephone networks. One of skill in the art will appreciatethat there are many forms of data that may be translated into telephonenetwork-compatible audio. For example, an image input by a requestingparty may be translated into the name of the image or a description ofthe image. In one alternative embodiment, the VoiceXML server may behosted on a system separate and distinct from the interface server 130.

In instances where the communication devices of the receiving partiesare Voice over Internet Protocol (VoIP) enabled, the VoiceXML gatewaymay facilitate the communication of Internet data. In one example, acustomer service center 140 may field calls using personal computers 135with one or more peripherals (i.e., microphone and earphones/speakers).The personal computers 135 may also implement a softphone applicationthat can parse an Internet data stream and display a variety oftransmitted information. Thus, when a server 130 transmits communicationdata relating to a requesting party's personal information, thisinformation may be viewed or displayed through the softphoneapplication. The VoiceXML gateway may process the communication data toinsure compatibility with the receiving party's VoIP system.

A customer service center 140 connected to the communication network 125may include a local network 142, a network server 145 and one or morenetworked communication devices such as PCs 135 & telephone 150. Thenetwork server 145 may serve as a hub for all incoming communications,including requests for service. The server 145 may further implement aqueuing system (not shown) whereby communication requests received inexcess of live agent availability are placed in a queue in the orderthat they were received. The queuing system may order or sort calls orrequests using a variety of methodologies including a priority system.Additionally, the internal network 142 enables the network server 145 todistribute requests and associated information to one or more specifiedterminals 135 & 150 when the agent at a terminal becomes available. Eachterminal 135 & 150 may further include one or more input devices such asa computer mouse, keyboard, microphone and/or touchpad. Numerous humaninput devices are known in the art and may also be included according tothe specific needs of a servicing agent. Various input devices may beused to accomplish differing tasks including data entry, communications,communications management and research.

The communication entities described in FIG. 1 may use and implement avariety of telecommunication devices, networks and technologies and arenot limited to VoIP systems. For example, a requesting party may use atelephone operating through POTS to submit a service request.

FIG. 2 illustrates one method of managing and minimizing hold time for arequesting party. In step 200, a requesting party inputs informationinto an interface (e.g., web, graphical user interface) relating totheir request for service. Such information may include a textdescription of the problem or question (to be played usingtext-to-speech to the receiving party), a callback number or networkaddress, a destination number of the receiving party, a customeridentification number and the like. In an alternative embodiment, therequesting party may also record an audio message to be played to thereceiving party. This audio message can be recorded by selecting anoption on the graphical user interface (GUI) to dial the callbacknumber. Alternatively, if a softphone client is used by the requestingparty, a different selection on the graphical user interface could causethe softphone client to be called. The information relating to therequest is then received by the communication server (e.g., server 130in FIG. 1) in step 205. In some instances, the communication server mayprocess the received data and extract the pertinent information prior totransmitting the call to the receiving party. For example, a customercalling a retailer to request a shipping estimate may enter theretailer's phone number, an order number and a callback number. Byproviding a callback number, a requesting party is relieved from havingto continuously monitor a connection with the receiving party todetermine when a live agent becomes available. Instead, the requestingparty may be called back when an agent is available.

After the communication server determines a number or address of thereceiving party, the communication server may subsequently establish anetwork connection with the receiving party in step 210. One method ofestablishing the network connection is through a VoiceXML gateway. Thecommunication server operating may include a servlet that acts as anapplication interface between the communication server and the VoiceXMLgateway. The servlet, upon receiving a communication request (i.e.,service request) from the requesting party, opens a telnet session tothe VoiceXML gateway and passes relevant information to the gateway.This information may include the receiving party's phone number oraddress, a callback number of the requesting party as well as anyrequest specific data that needs to be relayed to the receiving party.Other information for establishing a network connection may include aseries of digits (i.e., touch-tones associated with the digits)corresponding to telephonic voice menu options. In one example, if arequesting party knows of a particular sequence of menu options to reachthe desired department, the sequence may be provided to the VoiceXMLgateway. Once the information transfer is confirmed, the servlet maythen issue a call command which would initiate an outbound call via theVoiceXML gateway to a communication device or system of the receivingparty. Nevertheless, other methods for establishing a network connectionmay be implemented.

After the communication connection has been established between theVoiceXML gateway and the receiving party's communication system, therequest-related information is relayed to the receiving party in step215. For example, the VoiceXML gateway may transmit the requestingparty's order number, the requesting party's name and the subject of thecall. Alternatively, this information may be relayed by playing apreviously recorded audio file to the receiving party. This informationmay also be played to the receiving party via text-to-speech frompreviously entered or stored text. The VoiceXML gateway may also providea menu of response options from which a receiving party may choose. Insome cases, even though a connection has been established, the call ismerely placed in a queue until a live agent of the receiving partybecomes available. As such, the VoiceXML gateway may repeat thetransmission of the relevant information while monitoring the connectionfor user input from the receiving party. The repetition of thetransmission of the relevant information insures that a receiving party,upon fielding the call, will have an opportunity to hear the transmittedinformation and the menu of options. In step 220, the VoiceXML gatewaymonitors the connection with the receiving party to detect user inputfrom the receiving party. In response to detecting user input in step222, the VoiceXML gateway evaluates the detected input to determine thetask corresponding to the user input in step 223. The determination maybe made using a variety of methods. For example, the VoiceXML gatewaymay be able to discern the touch-tone frequencies corresponding to thenumbers associated with the different tasks. In another example, theVoiceXML gateway may have speech recognition capabilities allowing areceiving party to speak her choice rather than enter a touch-tone. Oncethe selected task has been determined, the VoiceXML gateway thenperforms the various functions associated with the task in step 225. Inone instance, the option corresponding to the ‘1’ button allows areceiving party to invoke a callback feature. Thus, if the VoiceXMLgateway determines that a receiving party has pressed ‘1,’ the VoiceXMLgateway would establish a second connection with the requesting partyand subsequently link the two connections. Various tasks and theprocessing of those tasks will be discussed in detail below.

While waiting for user input from the receiving party, the VoiceXMLgateway may periodically evaluate the status of the connection todetermine whether the connection is still alive, as illustrated in step230. If the connection is still alive, the VoiceXML gateway may continueto transmit the relevant request information as described in step 215.However, if the connection has been disrupted or severed, the VoiceXMLgateway may re-establish the connection with the receiving party inaccordance with a predefined retry interval in steps 235 and 210. Thisfailure logic would instruct the VoiceXML gateway to retry a call undervarious predefined conditions. Such conditions may include unintentionaldisconnections and/or the reception of an unsatisfactory response. Theretry period may be set according to a default value, user preferencesor a receiving party's regulations. Additionally, the number of retriesmay be limited by the requesting party, the receiving party or theVoiceXML gateway.

FIGS. 3A & 3B are block diagrams illustrating the processing andperformance of two tasks. Referring to FIGS. 3A & 3B, a long distancetelephone service provider (320 in FIG. 3A; e.g., AT&T Corp.) is shownrequesting service from a local exchange carrier (LEC) 325. The longdistance provider 320 may be the requesting party, while the LEC 320would be acting as the receiving party. Initially, the long distanceservice provider 320, or an agent thereof, as the requesting party,would enter information related to the service request into a Web GUIvia the requesting party's computer 305. The long distance provider 320may then request that a call be launched to the LEC 325, or receivingparty. The servlet of the Web Server 310 would initiate the outboundcall by issuing a command to the VoiceXML gateway 315 as describedpreviously. Such an instruction may also contain LEC contact information(e.g., a phone number or a network address) and callback information forthe long distance provider 320 (e.g., phone number or a networkaddress). Upon connecting to the LEC, the VoiceXML gateway 315 maysubsequently transmit the information relating to the requesting party'sservice request along with a menu of response options to the LEC 325.

Referring to FIG. 3A, the touch-tone associated with the number ‘1’ in atelephone system has a predefined correspondence with the callbackfeature. Thus, in a VoIP system using a softphone, the receiving partymay select the image of the ‘1’ button on the screen to select thecallback feature. Once a live agent at the LEC 325 answers the call andhears the information including the one or more response options, shemay decide to press ‘1.’ The VoiceXML gateway 315 would detect the userinput and determine that the LEC 325 wishes to call the long distanceprovider agent 320. A second connection between the VoiceXML gateway 315and the requesting party 320 may then be established by the gateway 315.The second connection may be established using a method substantiallysimilar to that used to establish the connection between the gateway 315and the LEC 325. The two connections are subsequently linked to allowthe LEC agent 325 and the long distance provider agent 320 tocommunicate and discuss the service request. After picking up theconnection but before being connected to the LEC agent 325, the VoiceXMLgateway 315 may also play any relevant information about the reason forthe call (or customer/service/order number) and could prompt the longdistance provider agent 320 to enter a specific touch-tone to indicateher presence. This could be used to ensure that the connection did notlead to a voicemail system.

In addition, the callback option may initiate network connections tomultiple destinations. For example, if a requesting party 320 mayspecify multiple parties that should be contacted in regard to aparticular request. Thus, when a receiving party 325 selects thecallback option, the VoiceXML gateway 315 may initiate multiplesimultaneous connections to each of the designated parties. In anotherexample, the VoiceXML gateway 315 may attempt to establish connectionsto each of the parties in succession. In other words, if one party isunavailable, the VoiceXML gateway 315 may attempt to call the next partyspecified in the list.

FIG. 3B illustrates a method similar to the one shown in FIG. 3A forprocessing a request from a requesting party and establishing aconnection with the LEC through a VoiceXML gateway. However, in FIG. 3B,the LEC agent 325, upon fielding the call and hearing the requestinformation, may decide to record and transmit a message rather thanconduct live communications with the requesting party. Here, thetouch-tone associated with the number ‘2’ in a telephone system may havea predefined correspondence with the recording feature. For example, arequesting party may have submitted a service request relating to atelephone outage. While the request is in the queue, however, thereceiving party (i.e., LEC) 325 is able to re-establish telephoneservice for the requesting party (e.g., a long distance provider such asAT&T). Thus, once the LEC 325 fields the request, the LEC agent 325 maypress the ‘2’ option and record a message stating that the issue hasbeen resolved, rather than conducting a live discussion with the agentof the long distance provider. The recorded message may then betransmitted to the requesting party via the VoiceXML gateway 315 byestablishing a second connection between the gateway and the requestingparty. Alternatively, the VoiceXML gateway 315 may formulate anautomated e-mail to the requesting party containing the recorded messageas an attachment or containing a link to the recorded message. Thee-mail may then be transmitted to the requesting party's computer 305 orcomputing device. The requesting party may also receive a callback withthe audio playback as well as a copy of the recorded message throughe-mail. Numerous other methods for transmitting audio data may also beimplemented.

Numerous other response options may also be implemented including pause,instant message, replay, forced retry, and transfer. For example, apause feature may allow a receiving party to indicate to the VoiceXMLgateway and/or the requesting party that the call has been fielded, butthat the receiving party requires more time to respond. In oneembodiment, the VoiceXML gateway may place the request in a pause stateuntil input is received from the receiving party. In an alternativeembodiment, the receiving party may specify an amount of pause time. Inresponse, the VoiceXML gateway may place the request on hold for therequested or default amount of pause time instead of waiting until inputis received from the receiving party. Upon expiration of the pause time,the receiving party may once again be prompted to enter a response. Inaddition, if the receiving party missed hearing a large portion of therequest information, the receiving party may select a replay option tohave the information repeated. Another option that may be available isthe transfer option. One method of transferring a call is by using alocal transfer feature of a receiving party's phone system as known inthe art. Another method of transferring the call would be for a VoiceXMLgateway to provide the receiving party with a transfer option. Uponselecting the transfer option, the VoiceXML gateway may then prompt thereceiving party for a new or alternative phone number. The VoiceXMLgateway would then reestablish the connection with the designated phonenumber without requiring input from or interaction with the requestingparty.

By selecting the instant message option, a receiving party may cause aninstant message to be sent to the requesting party using a specifiedinstant messaging handle. The instant message to the requesting partycould contain information such as the ticket number or a link to therecorded message of the receiving party (if the recording feature wasalso utilized). In this case, the instant message option may be used inconjunction with the recording option. In one example, a VoiceXMLgateway may prompt the receiving party to select another option after anunsuccessful attempt to call back the requesting party. The receivingparty may then select the instant messaging option. The VoiceXML gatewaywould then prompt the receiving party to record a message and thereceiving party could send the requesting party an instant messagecontaining the message via the VoiceXML gateway. The requesting partycould also receive an email containing a link to the audio recording orcontaining the audio file itself. In one embodiment, the VoiceXMLgateway/web server would be assigned an IM handle in order to generateand send instant messages to the requesting party. Without an IM handlethe VoiceXML gateway or web server may be unable to send or receiveinstant messages to the requesting party. The requesting party couldalso send an instant message back to the IM handle assigned to theVoiceXML gateway/web server (using the voice channel or other uniqueidentifier on the VoiceXML gateway to ensure the message is being sentto the correct receiving party). The information contained in theinstant message may then be played to the receiving party astext-to-speech via the VoiceXML gateway.

If the receiving party and/or the requesting party use a softphoneclient instead of a POTS telephone and one or both use separate,embedded, or integrated Instant Messaging clients, each party may beable to not only speak to each other using the softphone client but alsotransfer text or files. For example, the receiving party could pass theticket number or the link to a recorded audio message or could pass theactual recorded audio file. Conversely, the requesting party couldinteract with the receiving party and focus the interaction on the textor file transfer mode of communication instead of speaking to eachother. As such, the softphone clients may be used to establish thecommunication between the two parties but once the communication isestablished, the two parties may interact by any means within thecapabilities of the softphone client.

The forced re-attempt or retry option, on the other hand, permits areceiving party to force the VoiceXML gateway to re-attempt the call ata later time. For example, a receiving party may receive multiple callsat the same time, some relating to emergency conditions and othersrelating to non-emergency situations. The receiving party may force therequests corresponding to non-emergency situations to retry theirrequest at a later time so that more communication circuits areavailable to field emergency calls. The VoiceXML gateway would thusdisconnect the call and retry after a specified amount of time. Theretry time may be defined by a default or specified by the receivingparty. The requesting party may also override any retry time specifiedby the receiving party or set by default.

The response options described herein may be used separately or incombination with one another. In particular, a VoiceXML gateway mayallow a requesting party to select multiple response options whenlaunching a call or recording a response. For example, the requestingparty may allow an instant message to be sent to the requesting partywhile also initiating a callback. This would permit the receiving partyto transmit files or data (e.g., a web site link, documentedinstructions) before or while conducting a live conversation on thetelephone. Or the requesting party may allow an instant message to besent to the requesting party after the receiving party recorded aresponse.

In one or more alternative embodiments, the menu of response optionsprovided by the VoiceXML gateway to a receiving party may be customizedaccording to the requesting party's preferences. Thus, instead ofproviding options to the receiving party that include callback, messagerecording, pause, replay, forced retry, instant message and transfer,the menu of options may only include callback and pause. In one example,an agent of a long distance provider may have several outstandingservice requests from various LECs. To avoid being inundated by a floodof callbacks, the agent might not provide the callback option for thosecalls that are of lower priority or importance. Alternatively, if anagent has a service request that is particularly complicated, the agentmay instruct the VoiceXML gateway to provide the receiving party withonly a callback option. The VoiceXML gateway may receive suchpreferences from the requesting party via the web server and/orinterface or any one of several alternative methods known in the art.For example, an agent, when initiating the service request on a web GUI,may be presented with and choose from a list of potential options.

Additionally, the VoiceXML gateway or communication server may includecancellation logic that removes a call from the receiving party's queuein response to a predefined event. In one example, a requesting partymay manually cancel a service request. In another example, a receivingparty may specify that all service requests of a particular categoryhave been resolved. In response to such an indication, the VoiceXMLgateway or communication server may cancel all service requests thatfall under the specified category.

FIG. 4 illustrates one method for reprioritizing calls in a call queue.In step 400, a VoiceXML gateway may receive instructions from arequesting party or web server to initiate a first connection with areceiving party associated with a first request. Thus, a VoiceXMLgateway may establish a first connection and associate the connectionwith the first request. A queuing system of the receiving party mayfurther assign the first connection a first queue position. In step 405,the requesting party or web server may further determine a priorityassociated with the first request and note such information in, forexample, a request database. The priority associated with a call may bedetermined by the identity of the requesting party, the nature of thecall or request and/or a specified time period within which the requestmust be addressed. Alternatively, the priority of the call may bemanually defined or assigned by a requesting party via a GUI. In oneexample, a hospital may request power restoration from a power companyafter a blackout. In view of the importance of the calling party (i.e.,the hospital), the web server may determine that the call is of highpriority. Alternatively, the web server may determine or indicate thepriority of the call prior to initiating the connection with thereceiving party. Priority may further be denoted or represented by anumerical value based on a priority range (e.g., 1-10).

After the first connection associated with the first request has beenestablished with the receiving party, the VoiceXML gateway maysubsequently receive a second request in step 410. In response, theVoiceXML gateway may establish a second connection with the receivingparty and associate the second connection with the second request. Aswith the first connection, the queuing system of the receiving party mayassign the second connection a second queue position. After establishingthe second connection, the priority of the second request may bedetermined and evaluated in step 415 using methods similar to those usedin handling the first call. In steps 420 & 422, the priorities of thefirst and second requests are compared to determine which of the tworequests has higher priority. In one alternative embodiment, thecomparison of the priorities may be based on priority levelspre-assigned by a requesting party. Additionally, the determinationregarding request priority may be made through a manual comparison bythe requesting party. If the priority of the second request is higherthan the priority of the first request, the connection associations aremodified in step 425. The VoiceXML gateway would re-associate the firstconnection with the second request and associate the second connectionwith the first request. In one example, a VoiceXML gateway would playthe request information of the second request through the firstconnection, instead of the information associated with the firstrequest. However, in step 430, if the priority of the first request ishigher than the priority of the second request, the connectionassociations would be maintained.

In an alternative embodiment, the priority of a received call may becompared to the priority of each of the previously received callsexisting in the queue to determine proper placement of the receivedcall. The queuing system may also conduct comparisons between thereceived call and each previously queued call in sequence until apreviously queued call is found that has a higher priority than thereceived call. The method of sorting priority and queued calls may bemodified based on many factors including compatibility with a predefinedqueuing scheme or hierarchy.

The methods and systems for eliminating hold time may further beintegrated into a service ticket management system. Service ticketingsystems allow a requesting party to generate an electronic serviceticket relating to a problem or request in the requesting party'ssystem. The electronic service ticket is then transmitted to thereceiving party's system, where a corresponding ticket is automaticallygenerated. Furthermore, changes to the tickets on either system mayautomatically update the corresponding ticket on the other. Thus,instead of conducting live communications, a receiving party may handleservice requests by communicating through the tickets. Such systems maybe more efficient for requesting and receiving parties that are infrequent contact with one another.

In some instances, however, a service ticket may go unaddressed for asignificant period of time. In such cases, a parameter that indicates alevel of urgency or priority may be associated with the ticket toprovide a receiving party an additional variable to consider whenselecting a service ticket to handle or address. In the event that aservice ticket goes unaddressed for several hours, the requesting partymay escalate the level of urgency of that ticket, which may, in turn,trigger one or more actions. FIG. 5 illustrates a method for managingand escalating the urgency of a ticket. In step 500, a ticket isgenerated on both the receiving and requesting parties' systems andwaits for resolution. A service ticket on the receiving party's systemsmay be placed into a queue similar to those for fielding telephonecalls. Alternatively, the service ticket may be placed into a databaseand stored according to variables such as requesting party ID andcategory of request.

Periodically, in step 505, the service ticket may be evaluated, eitheron the receiving party's system or the requesting party's system, todetermine, for example, how long the ticket has gone unaddressed. Theservice ticket's wait time may then be compared to a predefinedthreshold to determine whether the threshold has been exceeded in steps510 & 512. In response to a determination that the threshold has beenexceeded, the urgency or priority parameter of the ticket may beescalated in step 515. FIG. 5 uses the length of wait time as anescalation parameter by way of example and this should not be read torestrict or limit the methods by which the level of urgency or prioritymay be escalated. One of skill in the art will appreciate that a varietyof factors and variables may be considered in lieu of or in combinationwith wait time in determining urgency escalation.

If the ticket is escalated in step 515, the ticket information is thenupdated for both the requesting party and the receiving party in step520. For example, if ticket escalation is performed by the requestingparty's system, the new urgency level and updated ticket informationwill be transmitted to the receiving party, or the systems thereof. Thesame would occur if the ticket is escalated by the receiving party(i.e., updated information is transmitted to the requesting party'ssystem). Following ticket escalation, in step 525 & 527, the escalatedurgency of the service ticket is further compared to a predeterminedurgency threshold to determine whether a predefined action should betaken. In on example, a receiving party may provide a requesting partywith an emergency telephone number for exceedingly urgent situations. Ifa service ticket rises above a predetermined urgency threshold, a callmay be automatically placed to the emergency number in step 530 usingthe methods and systems described herein. Other actions that may beinvoked include generating and sending an e-mail, forwarding the ticketto an emergency response team and the like. Steps 520 and 525 may beperformed in interchangeable order and are not limited to the ordershown in FIG. 5.

FIG. 6A shows a graphical user interface diagram for initiating aservice or information request call. The user interface of FIG. 6A isdirected toward phone service company interaction and provides severaldata entry fields for request related information. For example, the dataentry fields include login 610, requesting party ticket number 615,receiving party ticket number 620, receiving agent phone number 625,other receiving party digits 630, requesting party phone number 635 andtext to be played 640. The login field 610 permits a requesting party,such as an agent of a long distance provider, to identify themselves bya login identifier. To provide further verification and security, theuser interface for the login page may further prompt the agent for apassword associated with the login ID (not shown). Once the user hasentered their login identification, one or more of the other fields maybe automatically filled according to data associated with the user'sprofile. For example, an agent may login using their ID, “demo.” Uponlogging in, the agent's phone number field may be automatically filledusing information stored in the agent's login profile. Other informationthat may be automatically provided by the login profile informationincludes an instant messaging handle, e-mail address, cell number andthe like.

The ticket number fields 615 & 620 relate to the ticket referencenumbers for the requesting party's ticket 615 and the receiving party's(e.g., LEC's) corresponding ticket 620. Providing such information wouldassociate the call with a particular service ticket and may allow areceiving party agent to locate additional information about the servicerequest from the indicated ticket. Additionally, in order to launch orinitiate a call to the receiving party, the user generally enters atelephone number in the receiving party phone number field 625. If theuser is also aware of one or more digits that must be entered tonavigate a telephone menu, such a sequence may be entered in the otherreceiving party digits field 630. The other digits field 630 is intendedto eliminate the need for any human interaction with the receivingparty's communication system. The requesting party may further implementa database of contact information (e.g., speed dial list). A user mayaccess the database to lookup a phone number or navigation digits usinga web dialog page (not shown) or a pull-down selection menu 632populated by the database. The database may include phone numbers,instant messaging handles, e-mail addresses and the like. Additionally,upon selecting a phone number or address from the database, one or moreother fields of a web entry form may be automatically filled accordingto pre-stored information in the database.

The user interface may further provide user level and call levelfeatures. The user level features include the show worklist option 670,the show log option 675, and the retry calls option 665. The user levelfeatures give the user access to information about previous or existingcalls and are described in further detail with respect to FIGS. 7A, 7B &7C. The call level features, on the other hand, relate to setting up,launching, and monitoring the next call. The user interface may providecall level features such as the show status option 680, the recordrequesting party message option 661, the launch call option 655, thecancel call option 660, the play requesting party message option 645,and the play receiving party message option 650.

For example, the launch call option 655 instructs the VoiceXML gatewayto initiate the call to the receiving party using the providedinformation as discussed with respect to FIG. 2. Once a connection hasbeen established using the information provided in fields 625 & 630, thecalling system (e.g., VoiceXML gateway) may play text entered in thetext field 640 using, for example, the text-to-speech capability. A usermay also provide audio to be played to the receiving party using therecord message option 640. The record message option 661 permits arequesting party to record an audio message for the receiving partyinstead of or in addition to the text entered in the text entry field635. The recorded audio may also be stored into a data filed by the webserver or VoiceXML gateway and transmitted using a variety of methods,including instant messaging and e-mail. The recorded audio file mayfurther be associated with the specified ticket number to facilitateidentification of the recorded audio message. If the user or agent wouldlike to verify or hear the message that was recorded for the receivingparty, he or she may select the play requesting party message option645. Additionally, if the receiving party has responded with a recordedmessage, that message may also be played using the play receiving partymessage option 650.

On the other hand, if the agent or user wishes to cancel the call, he orshe may select the cancel call option 660 which might not onlydisconnect the call, but also insure that the call and/or ticket isremoved from the receiving party's call or ticket queue. In the eventthat a call has been disconnected and is unresolved, the requestingparty may use the retry calls option 665 to re-initiate the call to thereceiving party using the information previously entered by the user.Alternatively, the user may enable an automatic retry option that wouldexecute the retry logic described previously in combination with orinstead of the manual retry option.

FIG. 6B illustrates a graphical user interface for retrying calls orrequests. The retry calls page 685 provides a list of calls or requeststhat can be retried along with a variety of data relevant to the call orrequest including the ticket numbers 686 & 687, receiving party phonenumber 688, requesting party phone number 689 and the original starttime of the request 690. In order to retry a particular call, the useror requesting party may click on the ID number 691 of the particularcall. The retry dialog may also allow a user to retry multiple calls atthe same time by indicating all the calls to retry. For example, theretry dialog 685 may provide selection boxes next to each of therequests or calls in the retry list. The user may then toggle theselection boxes of each call to be retried and initiate all of theselected calls simultaneously.

As discussed previously, a requesting party may access additionalinformation about outstanding requests as well as previous requestsusing information options 670, 675 & 680 of FIG. 6A. FIG. 7A is a callstatus page 700 corresponding to a current outstanding call or request.In addition to the call information entered by the requesting party uponcall initiation, the status page 700 may also indicate the elapsed time(i.e., since the call was placed) 705, the time the call was initiatedor received 710, if and when the call has ended 715 and a status message720. The status message 720 may be provided by the VoiceXML gateway toreflect a current call status (e.g., in queue, disconnected, paused) or,alternatively, may be entered by the receiving party to indicate thestatus of the request (e.g., processing, queued, transferred, complete).Other status data may also be displayed on the status page 700,including the estimated hold time and the assigned priority of therequest or call. The call status page 700 may be automatically refreshedaccording to a predefined refresh rate or may be manually refreshed.

FIG. 7B is a graphical user interface displaying a worklist of arequesting party or agent. The worklist page 725 shows a comprehensivetable of calls initiated by the login “demo” and the calls'corresponding status information. In addition to the ticket numberinformation 726 & 727, the table also includes indicators 728 & 729 ofthe type (i.e., audio and/or text) of messages transmitted from therequesting party and received from the receiving party. In someembodiments, a user may access the audio or text message by clicking onthe type indicator 728 & 729. In FIG. 7B, for example, the typeindicator is an HTML link that permits a user to click on the text toretrieve the corresponding audio or text message.

The worklist table 725 may further include a progress field 730 thatindicates the progress of the call. The progress indicator 730 is areflection of the status, whether active or inactive, of the request orcall. Thus, if a call or request has been completed, the progressindicator 730 would indicate that the call is inactive. On the otherhand, if the call is still in the receiving party's hold queue, theprogress field 730 would indicate that the call is currently active. Thestatus field 731 provides information that elaborates on the status ofthe call, beyond whether the call is active or inactive. For example,the status field 731 may indicate that the receiving party has fieldedthe call and is currently connected to the requesting party. Theworklist table 725 may be automatically refreshed according to apredefined refresh rate or may be manually refreshed using a refreshoption 735.

To obtain even more detailed information regarding an individual ormultiple calls, a user may access the call log page 740 illustrated inFIG. 7C. The call log page 740 logs and displays call activity, statuschanges and the corresponding times. Thus, if a user wanted to checkwhen a call was fielded by a receiving party, he or she may view thecall log page 740 to locate that information. In FIG. 7C, LEC ticket#z444 is shown having two call activity entries 745 & 750. In theinitial entry 745, the status field indicates that the receiving partyanswered the call after an elapsed time of 7 seconds (according to theelapsed time field 756). Entry 750 indicates that the receiving partysubsequently hung up the call after an elapsed time of 22 seconds. Eachentry 745 & 750 also provides the start time of the call or activity inthe start time field 755. Additionally, the retry field 760 indicateswhether the call or request was retried. One of skill in the art willappreciate that a variety of call activity may be logged and is notlimited those shown in the illustration of FIG. 7C.

In various situations, a receiving party may select the option to callback the requesting party. However, the requesting party may already befielding one or more calls regarding other calls or requests. As such,the receiving party would receive a busy signal or be placed in therequesting party's queue. To avoid such situations, a flowchart showinga method for detecting and managing the call load of a requesting partyis shown in FIG. 8.

In step 800, a VoiceXML gateway informs the web server that thereceiving party (e.g., LEC agent) has selected the callback option andrequests the call load status of the requesting party. In step 805, theweb server will perform a database lookup to retrieve current callinformation of the requesting party. The web server then makes adetermination as to whether the requesting party is able to handleanother call given the requesting party's communication resources insteps 810 & 812. For example, the web server may analyze the currentcall information to check if the requesting party is currently on thephone with another receiving party. If the web server determines thatthe requesting party is able to handle the incoming callback from thereceiving party, the web server will inform the VoiceXML gateway ofsuch. In response to a determination that the requesting party is ableto handle the call, the VoiceXML gateway will establish the connectionwith the requesting party in step 820 via methods and systems similar tothose described in FIG. 2. If, however, the web server determines thatthe requesting party is currently unable to attend to the incomingcallback, the VoiceXML gateway may perform a backup option, such asprompting the receiving party to record an audio message in step 825rather than establish the callback connection as requested. The VoiceXMLgateway, prior to prompting and recording the audio message, maytransmit a pre-recorded message informing the receiving party that therequesting party is currently unavailable. The VoiceXML gateway, uponrecording the audio message, may then transmit the recorded message bye-mail and/or via other methods known in the art in step 830. In eithersituation (i.e., callback or no callback), the VoiceXML gateway mayadditionally inform the web server of the call activity (e.g., recordingor callback) so that the call database may be updated.

In one or more alternative embodiments, the VoiceXML gateway mayinitially establish a connection with the requesting party in responseto a callback request rather than request a call load determination fromthe web server. In such a case, the VoiceXML gateway may evaluate theresponse at the requesting party's end to determine a call state. Forexample, the VoiceXML gateway may comprise tone frequency and patterndetection components that are able to identify a busy signal or faxcommunication signals. Other call states may include no answer and callfailure. In any of these instances, the VoiceXML gateway may, asdescribed in FIG. 8, prompt the receiving party to record a message forthe requesting party or, alternatively, transfer the call to a voicemailphone number corresponding to the requesting party.

The secondary options may be selected by either the requesting party orthe receiving party or may be preset by a system default of the VoiceXMLgateway. Other secondary options that may be used in place of or incombination with recording an audio message include opening an instantmessaging session, sending an e-mail or transferring the callback to asecondary agent.

Aspects of the invention may further be implemented using computerreadable instructions stored on a computer readable medium. Suchinstructions may be implemented in a variety of computing devicesincluding a web server or VoiceXML gateway or other components describedherein to manage calls in a hold queue and facilitate responses from areceiving party.

Additionally, many of the methods and systems of the invention have beendescribed specifically with respect to a VoiceXML gateway and a webserver. However, the functions described herein may be performed ineither system and through a multitude of other communicationarchitectures and data devices. For example, the methods and systemsdescribed may be implemented using a Session-Initiation Protocol (SIP)architecture. The SIP Architecture may contain several components suchas a PSTN (Public Switched Telephone Network) gateway, a SIP ApplicationServer that supports HTTP and SIP messaging, a Web server for the GUIand for handling HTTP requests from the VoiceXML Gateway, and a VoiceXMLgateway for handling the IVR dialog. The HTTP interface to the SIPApplication Server may invoke a SIP message to the PSTN gateway to callthe receiving party (e.g., clicking on a link or button would issue orgenerate this HTTP request). The PSTN gateway may also send back a SIPmessage to the SIP Application Server to inform the VoiceXML gateway(also via SIP messaging) to play prompts and receive input from therequesting party. Thus, the SIP Application Server may effectively run aservlet and instruct the PSTN gateway to make the calls. The VoiceXMLgateway is added to provide the dialog interaction. The VoiceXML gatewayin the SIP architecture may further interact via HTTP with a Web servermuch like the VoiceXML gateway interacts with the Web server in the pureVoiceXML gateway implementation.

The present invention has been described in terms of preferred andexemplary embodiments thereof. Numerous other embodiments, modificationsand variations within the scope and spirit of the appended claims willoccur to persons of ordinary skill in the art from a review of thisdisclosure.

1. A method for prioritizing requests in a communications system,comprising the steps of: receiving a first request having a firstpriority; establishing a first connection with a receiving party, thefirst connection being placed in a first queue position; associating thefirst request with the first connection; receiving a second requesthaving a second priority, wherein the second request is received afterthe first request; establishing a second connection with a receivingparty, the second connection being placed in a second queue position,the second queue position being lower than the first queue position;associating the second request with the second connection; determiningwhether the second priority is higher than the first priority; and inresponse to a positive determination, associating the second requestwith the first connection and associating the first request with thesecond connection.
 2. The method of claim 1, wherein the step ofdetermining whether the second priority is higher than the firstpriority further comprises a manual determination by a requesting party.3. The method of claim 1, wherein the step of determining whether thesecond priority is higher than the first priority further comprises anautomatic determination based on pre-assigned priorities.
 4. The methodof claim 1, wherein the first priority and the second priority areassigned by a user.
 5. The method of claim 1, wherein the step ofassociating the second request with the first connection and associatingthe first request with the second connection comprises the steps of:transmitting a first message associated with the first request throughthe second connection; and transmitting a second message associated withthe second request through the first connection.
 6. The method of claim1, wherein the step of determining whether the second priority is higherthan the first priority comprises determining whether a first priorityvalue associated with the first request is greater than a secondpriority value associated with the second request.
 7. The method ofclaim 1, wherein the step of determining whether the second priority ishigher than the first priority comprises determining a first requestcategory associated with the first request and a second request categoryassociated with the second request.
 8. A method for prioritizingrequests in a communications system, comprising the steps of: receivinga first request having a first priority; establishing a first connectionwith a receiving party, the first connection being placed in a firstqueue position; associating the first request with the first connection;determining whether the first priority is greater than a second priorityof a second request, the second request associated with a secondconnection, the second connection having a second queue position higherthan the first queue position; and in response to a positivedetermination, associating the second request with the first connectionand associating the first request with the second connection.
 9. Themethod of claim 8, wherein the step of determining whether the firstpriority is greater than the second priority further comprises a manualdetermination by a requesting party.
 10. The method of claim 8, whereinthe step of determining whether the first priority is greater than thesecond priority further comprises an automatic determination based onpre-assigned priorities.
 11. The method of claim 8, wherein the firstpriority and the second priority are assigned by a requesting party. 12.The method of claim 8, wherein the step of associating the secondrequest with the first connection and associating the first request withthe second connection comprises the steps of: transmitting a firstmessage associated with the first request through the second connection;and transmitting a second message associated with the second requestthrough the first connection.
 13. The method of claim 8, wherein thestep of determining whether the first priority is greater than thesecond priority comprises determining whether a first priority valueassociated with the first request is greater than a second priorityvalue associated with the second request.
 14. The method of claim 8,wherein the step of determining whether the first priority is greaterthan the second priority comprises determining a first request categoryassociated with the first request and a second request categoryassociated with the second request.
 15. A computer readable mediumstoring computer executable instructions that, when executed by aprocessor, cause a call management system to perform the steps of:receiving a first request having a first priority; establishing a firstconnection with a receiving party, the second connection being placed ina first queue position; associating the second request with the secondconnection; determining whether the first priority is greater than asecond priority of a second request, the second request associated witha second connection, the second connection having a second queueposition higher than the first queue position; and in response to apositive determination, associating the second request with the firstconnection and associating the first request with the second connection.16. The computer readable medium of claim 15, wherein the step ofdetermining whether the first priority is greater than the secondpriority further comprises a manual determination by a requesting party.17. The computer readable medium of claim 15, wherein the step ofdetermining whether the first priority is greater than the secondpriority further comprises an automatic determination based onpre-assigned priorities.
 18. The computer readable medium of claim 15,wherein the first priority and the second priority are assigned by auser.
 19. The computer readable medium of claim 15, wherein the step ofassociating the second request with the first connection and associatingthe first request with the second connection comprises the steps of:transmitting a first message associated with the first request throughthe second connection; and transmitting a second message associated withthe second request through the first connection.
 20. The computerreadable medium of claim 15, wherein the step of determining whether thefirst priority is greater than the second priority comprises determiningwhether a first priority value associated with the first request isgreater than a second priority value associated with the second request.